Children and families service privacy notice

This privacy notice sits beneath the Council's top level privacy notice and provides information about how personal data is used by Hackney's children and families services including:

  • children's social care
  • early help and prevention
  • clinical services
  • fostering and adoption

Please see the main privacy notice for details on your rights and who to contact about use of personal data.

What personal data do we collect and handle?

Information we may collect includes:

  • personal information eg name, address and postcode, date of birth, telephone details, email address
  • private and sensitive information eg family background, cultural and identity information
  • housing information
  • significant events and dates
  • educational information
  • medical information
  • religious or other beliefs of a similar nature
  • criminal proceedings, offences (including alleged offences), outcomes and sentences

This list is not exhaustive however the information we gather, collect, store or share will always be proportionate and only used in support of our public authority duties under law.  

What legally allows us to collect and handle information about you?

Children's social care

Children's social care has a 'legal obligation' as defined within the General Data Protection Regulations to use personal and sensitive data where necessary to establish whether or not there is a need to safeguard the wellbeing of children and young people within the authority area. Special category data is processed under the provision of health and social care treatment and management as defined in Art.9 of the General Data Protection Regulations.  

Early help and prevention

Early help and prevention services uses personal and sensitive data where necessary to perform their 'public task' as defined within the General Data Protection Regulations to support the wellbeing of children and young people within the authority area. Special category data is processed under the provision of health and social care treatment and management as defined in Art.9 of the General Data Protection Regulations.  

Where the lawful basis for the use of data can not be considered as a 'public task' under the General Data Protection Regulations, consent will be requested as the lawful basis.

Clinical services

Clinical services uses personal and sensitive data where necessary to perform their 'public task' as defined within the General Data Protection Regulations to support the wellbeing of children and young people within the authority area. Clinical services may also have a 'legal obligation' to use personal and sensitive data where that is in relation to the safeguarding of a child or young person. Special category data is processed under the provision of health and social care treatment and management as defined in Art.9 of the General Data Protection Regulations.  

Where the lawful basis for the use of data can not be considered as either a 'public task' or 'legal obligation' under the General Data Protection Regulations, consent will be requested as the lawful basis.

Fostering and adoption

As the provision of a fostering and adoption service is required by law (The Fostering Services (England) Regulations 2011, regulations 30 to 33), the service will use 'legal obligation' as the lawful basis to use personal and sensitive information for the sourcing and support of families for looked after children. Special category data is processed under the provision of health and social care treatment and management as defined in Art.9 of the General Data Protection Regulations.  

Where there is no 'legal obligation' to use the personal and sensitive information ie. the recruitment of prospective foster carers, consent will be sought as the lawful basis.

Who do we share your data with?

When we have a reason under the law or with your consent, we may share information with:

  • police
  • health partners
  • other departments of the Council
  • other councils
  • other government departments such as HMRC; DWP and the Cabinet Office (as part of the National Fraud Initiative)
  • residential care providers
  • education providers
  • advocacy services
  • mental health services
  • local government
  • police, fire and rescue services
  • probation services
  • community rehabilitation services

This list is not exhaustive however we will only share information proportionally and will only ever do this lawfully, in line with data protection legislation.

What rights do you have?

Please see our main privacy notice for more details on your right:

  • to be informed
  • to access your personal data
  • to rectify your personal data
  • to restrict our processing of your personal data

Page updated: 25/05/2018 14:53:33